Top 10 Best Church Management Software in 2025

Key Takeaways

Comprehensive Church Management – The best church management software in 2025 offers integrated solutions for member engagement, event planning, donations, and communication.
Enhanced Digital Giving – Many platforms prioritize online and mobile giving, providing secure payment options, automated tithing, and detailed financial reporting.
Improved Efficiency & Automation – Advanced automation, volunteer scheduling, and data-driven insights help churches streamline administrative tasks and focus on ministry growth.

In today’s digital landscape, churches and religious organizations are increasingly relying on technology to streamline their administrative tasks, enhance member engagement, and foster community growth.

Managing a church effectively involves overseeing various aspects such as attendance tracking, donation management, event planning, volunteer coordination, and communication with congregants.

Traditional methods of administration, such as spreadsheets and manual record-keeping, can be time-consuming and prone to errors.

This is where Church Management Software (ChMS) comes into play, offering a comprehensive solution to help churches operate more efficiently and focus on their core mission.

Top 10 Best Church Management Software in 2025

As technology continues to evolve, church management software in 2025 is becoming more advanced, integrating features such as cloud-based storage, automation, mobile accessibility, and artificial intelligence (AI)-powered insights.

These tools are designed to simplify church operations, ensuring seamless communication between church leaders, staff, and members while optimizing financial and membership management. With an increasing number of software solutions available, selecting the right platform can be overwhelming. Churches must consider key factors such as ease of use, affordability, scalability, integration with existing systems, and security features before making a decision.

Why Churches Need Management Software in 2025

In the modern era, churches face unique challenges that require technology-driven solutions to maintain operational efficiency. Here are some key reasons why church management software is essential in 2025:

Efficient Member Management – Keeping track of church members, their engagement levels, and personal details is crucial for building strong relationships and fostering a sense of community. ChMS automates member database management, making it easy to update records, track attendance, and manage communication.
Seamless Donation and Fundraising Tracking – With more churches adopting online giving platforms, a robust church management system helps streamline donation processing, financial reporting, and tax compliance. Many ChMS solutions offer integrated payment processing and automated donation tracking.
Event and Worship Planning – Organizing services, Bible studies, and community events requires efficient planning. Church management software simplifies event scheduling, resource allocation, and volunteer coordination, ensuring smooth execution.
Enhanced Communication and Engagement – Staying connected with members through email, SMS, social media, and church apps is vital for engagement. Many church management solutions offer built-in messaging features to improve outreach and engagement.
Volunteer and Staff Coordination – Churches rely heavily on volunteers for various activities, from worship services to community outreach programs. A well-equipped ChMS provides tools for scheduling, assigning roles, and managing volunteer availability.
Data Security and Cloud Accessibility – Cloud-based church management software ensures that church records, donation histories, and member information are stored securely with data encryption and backup features. This eliminates the risk of losing important data and allows authorized access from anywhere.

How We Selected the Best Church Management Software in 2025

With numerous church management software solutions available, we have curated a list of the top 10 best church management software in 2025 based on the following criteria:

User-Friendly Interface – A platform that is intuitive and easy to navigate ensures that church leaders and administrators can efficiently manage operations without extensive training.
Feature-Rich Functionality – From member databases and financial tracking to communication tools and worship planning, the best software solutions provide an all-in-one solution tailored to church needs.
Scalability and Customization – Whether managing a small congregation or a megachurch, the software must be adaptable and scalable to accommodate growth and evolving requirements.
Integration with Third-Party Tools – The ability to integrate with other platforms such as accounting software, online giving tools, and email marketing services enhances functionality and efficiency.
Affordability and Pricing Flexibility – Churches operate on different budgets, so affordability and flexible pricing models, including free plans, subscription-based models, and one-time purchases, are considered.
Security and Compliance – With sensitive financial and member data at stake, top ChMS solutions must offer robust security features, including data encryption, role-based access, and compliance with financial regulations.
Customer Support and Community Feedback – Responsive customer support, training resources, and positive user reviews play a critical role in ensuring a smooth experience for church administrators.

In this detailed guide, we explore the top 10 best church management software in 2025, analyzing their key features, pricing, and benefits to help you choose the best solution for your church. Whether you are looking for a comprehensive all-in-one platform or a budget-friendly option, this list will provide valuable insights to assist you in making an informed decision.

Top 10 Best Church Management Software in 2025

Breeze ChMS
ChurchTrac
Servant Keeper
TouchPoint
Shelby Systems
Planning Center
Realm (ACS Realm)
ChMeetings
One Church Software
Tithe.ly

1. Breeze ChMS

Breeze ChMS continues to be one of the most highly regarded church management software solutions in 2025, particularly for small to mid-sized churches seeking a simple yet comprehensive administrative platform. Its intuitive design, cloud-based accessibility, and feature-rich functionality make it an indispensable tool for churches looking to streamline operations, enhance engagement, and improve overall church administration.

Unlike many complex church management systems that require extensive onboarding and technical expertise, Breeze stands out for its ease of use. Even churches with limited IT resources can efficiently manage their congregation, track donations, schedule events, and communicate with members—all within a seamless and user-friendly interface.

Key Features That Set Breeze ChMS Apart

1. Unlimited Member Management with Customization

Breeze ChMS offers unlimited member storage, allowing churches to grow their congregations without concerns about tiered pricing models. The platform provides customizable fields, enabling churches to store and organize data based on specific needs, such as baptism dates, volunteer roles, or spiritual gifts. These customization options ensure that church leaders can maintain a well-structured database tailored to their ministry’s unique requirements.

2. Robust Communication Tools for Member Engagement

Effective communication is essential for fostering engagement within a church community. Breeze simplifies this process by integrating built-in email and text messaging tools. Church administrators can send personalized messages to individuals, groups, or the entire congregation. Additionally, scheduled messaging enables churches to plan outreach initiatives in advance, ensuring consistent communication. The system also tracks email engagement, helping churches measure the effectiveness of their messages.

3. Seamless Donation and Giving Management

Breeze provides an integrated donation management system, allowing churches to accept online and text-based contributions without requiring additional third-party software. Churches can generate detailed giving reports, track donor contributions, and create year-end giving statements with ease. The system’s seamless integration with accounting software such as QuickBooks and Aplos enhances financial transparency, making it an invaluable asset for church administrators managing financial records.

4. Comprehensive Event and Volunteer Scheduling

Managing church events, volunteer coordination, and check-ins is effortless with Breeze’s scheduling features. Churches can organize services, small group meetings, and special events while ensuring volunteers are assigned roles efficiently. Automated email and text reminders help volunteers stay informed about their responsibilities, minimizing scheduling conflicts. Additionally, event registration tools allow congregants to sign up and pay for events directly through the platform.

5. Secure and Efficient Child Check-In System

For churches with children’s ministries, Breeze provides a secure child check-in system that enhances safety and accountability. Parents receive matching name tags for secure pick-up, and attendance tracking ensures that records are properly maintained. The platform’s compatibility with computers, tablets, and mobile devices makes it highly accessible for on-the-go church management.

6. Mobile App for On-the-Go Administration

Breeze offers a dedicated mobile app, ensuring that church leaders and administrators can access key information anytime, anywhere. Whether updating member records, checking attendance, or sending messages, the app allows for seamless church management beyond the office.

7. Free Data Migration for Easy Transition

Transitioning from a previous church management system can be challenging, but Breeze eliminates this concern by offering free data migration. The import team assists churches in transferring their existing member records, donation history, and event schedules into the Breeze system, ensuring a smooth onboarding experience without additional costs.

Transparent and Affordable Pricing

One of Breeze’s biggest advantages is its predictable pricing structure. At a flat rate of $67 per month, churches gain access to all features without limitations on the number of members. This affordability makes it an excellent choice for churches operating on a tight budget while still requiring a full-featured church management system.

Limitations to Consider

While Breeze excels in many areas, it does not include a built-in accounting module. Churches requiring comprehensive financial management may need to integrate the platform with accounting software. Additionally, the character limit for text messages (160 characters) may be a constraint for churches looking to send detailed messages via SMS. Furthermore, larger churches with extensive administrative demands may find that Breeze lacks some of the advanced functionalities required for large-scale operations.

Why Breeze ChMS is Among the Best in 2025

Breeze ChMS remains a top-tier choice for churches seeking an easy-to-use yet powerful management platform. Its combination of unlimited membership capacity, intuitive communication tools, secure child check-in, comprehensive donation tracking, and seamless event scheduling makes it one of the most well-rounded church management software solutions available in 2025. Backed by exceptional customer support and a hassle-free onboarding process, Breeze continues to be a leading option for small to mid-sized churches that prioritize efficiency, affordability, and ease of use.

2. ChurchTrac

ChurchTrac stands out as one of the most accessible and cost-effective church management software solutions available in 2025. Designed with user-friendliness in mind, it caters to both small and large congregations, making it an excellent option for churches new to digital management tools. Its intuitive interface, combined with a straightforward setup process, allows churches to seamlessly transition into efficient administrative operations without requiring extensive technical expertise.

What truly sets ChurchTrac apart is its comprehensive suite of features tailored to streamline church administration, communication, and financial management. The platform facilitates effortless data migration through its free data import service, ensuring a smooth transition from legacy systems. It also offers an integrated worship planning module, allowing church leaders to organize services, schedule volunteers, and coordinate with worship teams effectively.

A key highlight of ChurchTrac is its Church Connect app and website, which enhances engagement between the church and its members. This feature enables congregants to create personal profiles, track their donations, manage event registrations, complete self-check-in for services, and even customize church forms—all from a centralized platform. Additionally, the software includes customizable surveys and forms, empowering churches to gather valuable information from their members to better understand their needs.

ChurchTrac is particularly appealing for churches seeking a cost-effective yet feature-rich solution, with pricing starting at just $6 per month for up to 75 members—a competitive rate that makes it one of the most affordable church management platforms on the market. Its financial management tools are robust, covering donation tracking, online giving, pledge management, accounting, and bank reconciliation. These features ensure that churches can manage their finances with precision while maintaining transparency.

User feedback consistently highlights ChurchTrac’s ease of use and responsive customer support, making it a preferred choice for churches that prioritize simplicity and efficiency. While most users appreciate the platform’s capabilities, some have noted that certain reporting features could benefit from more advanced customization. However, these concerns appear to vary based on different ChurchTrac plans or recent updates to the software.

Key Features:

Member Management: Membership directory, communication tools, small group management
Financial Management: Donation tracking, online giving, pledge management, accounting, expense tracking, bank reconciliation, check printing
Event & Volunteer Coordination: Worship planning, event scheduling, volunteer management, team scheduling, attendance tracking, child check-in
Administrative Tools: Online calendar, customizable forms and surveys, free data import
Engagement & Accessibility: Church app, website integration, electronic payments, self-check-in, financial analysis

Overall, ChurchTrac offers an exceptional balance between affordability and functionality, making it an ideal choice for churches looking to optimize their administrative and financial workflows. Its scalability ensures that it can accommodate the evolving needs of growing congregations while remaining easy to use for beginners. With its budget-friendly pricing and extensive features, ChurchTrac continues to be a top contender among church management software in 2025.

3. Servant Keeper

Servant Keeper stands out as one of the most comprehensive and scalable church management software solutions in 2025, particularly well-suited for growing congregations that require seamless integration, donation management, and volunteer coordination. Designed to accommodate churches of all sizes, this platform excels in both flexibility and functionality, making it a valuable asset for ministries looking to streamline their operations.

One of the defining strengths of Servant Keeper is its extensive integration capabilities, allowing churches to connect seamlessly with popular third-party applications. It integrates effortlessly with financial software for accounting, MailChimp for email marketing and member outreach, and Eventbrite for event coordination, ensuring that churches can manage their administrative, financial, and engagement tasks from a centralized platform. These integrations empower churches to enhance their operational efficiency while maintaining strong communication and engagement with their congregation.

Advanced Donation & Financial Management

Servant Keeper is particularly well-regarded for its robust donation management system, a crucial component for churches that rely on contributions and pledges to sustain their activities. The software supports:

Online and text-based giving, offering members flexible ways to donate.
Automated tracking of donations and pledges, ensuring financial transparency.
Detailed financial reporting, allowing administrators to generate comprehensive summaries, statements, and receipts.
Contribution statements, simplifying end-of-year tax reporting for members.

Seamless Communication & Engagement Tools

Effective communication is essential for fostering strong church communities, and Servant Keeper elevates member outreach with multi-channel communication tools. Churches can:

Send emails, text messages, and voice calls to members directly from the platform.
Utilize pre-designed email templates to streamline communication efforts.
Leverage MailChimp integration to manage mailing lists and campaigns efficiently.

Event & Volunteer Management

Churches often rely on structured event planning and volunteer coordination to maintain smooth operations. Servant Keeper provides:

Comprehensive event scheduling, allowing churches to create, manage, and promote events.
Seamless Eventbrite integration, enabling easy member registration and attendance tracking.
Mobile accessibility, allowing church staff to register attendees and add new members directly through the mobile app.
Dedicated volunteer management tools, ensuring that church leaders can efficiently assign roles, schedule teams, and oversee participation.

Pricing & User Experience

Servant Keeper’s pricing begins at $49.99 per month for up to 100 families, positioning it as a premium yet highly scalable solution. While user reviews frequently praise its responsive and knowledgeable customer support, some smaller congregations may find the pricing relatively high compared to more budget-friendly alternatives. Additionally, while the interface is generally intuitive, new users may experience a learning curve, particularly due to the software’s extensive functionality. Some users have also reported occasional technical limitations in the mobile app and have expressed a desire for more advanced customization options in reporting.

Key Features:

Membership & Attendance Management: Member directory, attendance tracking, small group management.
Financial & Donation Tools: Online giving, donation tracking, contribution statements, customizable reports.
Event & Volunteer Coordination: Event scheduling, volunteer management, Eventbrite integration, child check-in.
Communication & Outreach: Email, SMS, voice calls, MailChimp integration, email templates.
Administrative Customization: Customizable management features, scheduling tools, financial reporting.

Final Verdict

Servant Keeper remains one of the top church management software solutions in 2025, particularly for churches experiencing growth and requiring a platform that scales with their needs. With its strong financial management capabilities, seamless integrations, and robust volunteer coordination tools, it is a powerful choice for ministries seeking a well-rounded and efficient church management system. Its highly-rated customer support and extensive feature set make it a trusted solution for churches looking to enhance their administrative and engagement processes while maintaining financial clarity and operational efficiency.

4. TouchPoint

TouchPoint stands out as a premier mobile-first church management software designed to enhance digital engagement and streamline church operations. With a strong emphasis on accessibility, real-time synchronization, and comprehensive donation management, this platform is particularly well-suited for churches seeking a seamless and data-driven approach to managing their congregations. Its mobile-centric design ensures that church leaders, volunteers, and members can remain connected and engaged regardless of location.

Key Strengths of TouchPoint

One of the defining attributes of TouchPoint is its fully integrated mobile app, which enables church administrators to manage crucial functions, from member engagement to event planning, directly from their smartphones or tablets. Unlike many traditional church management systems, TouchPoint prioritizes real-time updates across all devices, ensuring that data remains consistent and accessible, regardless of where it is accessed.

The donation management features of TouchPoint are particularly noteworthy. The platform supports various digital giving options, including online and mobile giving, recurring donations, multiple payment methods, and personalized fundraising pages. These capabilities not only simplify the donation process for members but also empower churches to cultivate a more sustainable and transparent financial ecosystem.

For event management, TouchPoint offers comprehensive scheduling and promotion tools, allowing churches to create customized event registration forms, track attendance, and automate follow-up communication. This makes it an excellent choice for organizations that frequently host services, community outreach programs, and special gatherings.

Beyond financial and event management, TouchPoint provides extensive member engagement tools, including real-time engagement scoring. This innovative feature enables church leaders to gain deeper insights into each member’s involvement, ensuring that individuals who may need additional support or encouragement are never overlooked.

Customization, Automation, and Scalability

TouchPoint is not just a static management tool; it is a highly customizable platform designed to adapt to the evolving needs of modern churches. It integrates seamlessly with existing church websites, supports tailored communication workflows, and offers advanced analytics that allow leaders to make data-driven decisions about their ministry.

To further enhance operational efficiency, TouchPoint includes an automated process builder, which reduces the burden of administrative tasks. This feature ensures that routine processes—such as follow-ups, member onboarding, and volunteer scheduling—are handled seamlessly, freeing up church staff to focus on ministry, pastoral care, and community engagement.

User Experience and Considerations

While TouchPoint is widely praised for its intuitive mobile experience, powerful donation tools, and automation capabilities, there are a few considerations potential users should be aware of. The platform does not publicly list its pricing, requiring churches to request a direct quote, which may be a drawback for organizations looking for immediate cost transparency. Additionally, some users have noted that the navigation within the software can be complex, requiring a learning curve for first-time users. Furthermore, TouchPoint does not include a comprehensive financial management module, meaning churches may need to integrate third-party accounting software for complete financial oversight.

Why TouchPoint is a Leading Church Management Software in 2025

In an era where digital transformation is reshaping church engagement, TouchPoint remains at the forefront by offering a scalable, mobile-first solution tailored to the needs of modern congregations. Its emphasis on real-time data, seamless giving options, and automation makes it an indispensable tool for churches of all sizes. While some platforms focus on either administration or communication, TouchPoint bridges both worlds, ensuring that churches can connect, organize, and grow their ministries effectively.

For churches looking to enhance their digital presence and community engagement, TouchPoint provides an all-in-one solution that prioritizes efficiency, member outreach, and financial sustainability. With its mobile-centric approach, it aligns with the evolving expectations of churchgoers, ensuring that ministries remain accessible, relevant, and impactful in 2025 and beyond.

5. Shelby Systems

Shelby Systems, comprising ShelbyNext Membership and Shelby Arena, stands out as one of the premier church management software solutions in 2025, particularly catering to large churches and religious organizations with complex administrative needs. With a legacy spanning over four decades, this platform has continuously evolved to meet the dynamic requirements of modern ministries, offering a sophisticated suite of tools that streamline church operations, enhance member engagement, and improve financial oversight.

Comprehensive Church Administration for Large Congregations

One of the defining strengths of Shelby Systems is its ability to accommodate the intricate operational demands of large churches. The software provides an extensive range of functionalities that go beyond standard membership tracking, integrating essential tools such as:

Equipment and Facility Management – Allows churches to efficiently organize and allocate resources, ensuring optimal use of rooms, equipment, and event spaces.
Calendar and Event Coordination – Empowers administrators to schedule activities, manage reservations, and prevent conflicts in church planning.
Prayer Request Management – Helps churches maintain a structured approach to handling and tracking prayer requests, fostering a deeper sense of community engagement.

By offering a la carte feature selection, Shelby Systems provides a degree of financial flexibility, allowing churches to invest only in the functionalities they truly need.

Robust Financial and Donation Management

Shelby Systems excels in financial management, making it an invaluable tool for churches that need advanced donation tracking and budgeting capabilities. The software includes:

Comprehensive Online Giving Solutions – Supports mobile donations, recurring contributions, and secure online transactions to facilitate seamless tithing.
Donor Engagement Tools – Enables members to access their giving history, receive automated receipts, and set up personalized donation preferences.
Integrated Financial Oversight – Includes accounting tools that help churches manage expenses, generate financial reports, and ensure compliance with nonprofit financial standards.

Unlike many competing platforms that rely on third-party integrations, Shelby Systems is designed to work as a unified ecosystem, minimizing the need for additional software and reducing operational friction.

Advanced Member Engagement & Community Building

A thriving church community requires more than just administrative efficiency—it demands meaningful engagement and relationship-building. Shelby Systems empowers churches to connect with their congregation through:

Customizable Member Management – Tracks individual and group interactions, attendance, and participation in ministry activities.
Communication and Messaging Tools – Facilitates seamless outreach through emails, text messaging, and push notifications, ensuring that church leaders can maintain strong connections with their members.
Data-Driven Engagement Insights – Provides analytics that help churches identify at-risk members, track trends in participation, and create targeted outreach strategies to nurture spiritual growth.

These capabilities make Shelby Systems particularly valuable for churches seeking to strengthen relationships within their community while maintaining an organized and efficient administrative structure.

Pricing & User Experience Considerations

The cost of Shelby Systems varies based on the selected features and package. The Total Ministry Package starts at $179 per month, while ShelbyNext Membership offers a more budget-friendly option beginning at $35 per month. Enterprise-level pricing is available for larger organizations requiring customized solutions.

While Shelby Systems is highly regarded for its comprehensive feature set, some users have noted a few challenges:

User Interface & Navigation – The platform’s interface is sometimes described as outdated and less intuitive compared to newer church management software.
Customer Support & Bug Fixes – Some users report occasional delays in customer support response times and minor software bugs.
Reporting & Customization Limitations – The reporting features, while functional, may lack the level of customization that some churches require for data analysis.

Despite these considerations, Shelby Systems remains a top-tier choice for large churches due to its extensive capabilities, long-standing reputation, and commitment to serving the administrative and engagement needs of religious institutions.

Why Shelby Systems is a Top Church Management Software in 2025

Proven Track Record: With over 40 years in the industry, Shelby Systems has continually refined its offerings to align with the evolving needs of churches.
Scalability for Large Churches: The platform is specifically designed to handle complex church structures, large congregations, and multi-site operations.
Integrated Ecosystem: Unlike many alternatives that require third-party add-ons, Shelby Systems delivers a fully integrated experience, reducing reliance on external software.
Data-Driven Decision Making: The inclusion of analytics, engagement tracking, and financial insights allows churches to operate more strategically.
Flexible Pricing Structure: While not the cheapest option, Shelby Systems provides a range of packages that can be tailored to a church’s specific requirements.

For churches seeking a feature-rich, enterprise-level church management system that consolidates operations, fosters engagement, and enhances financial stewardship, Shelby Systems remains a premier choice in 2025.

6. Planning Center

Planning Center has emerged as one of the most advanced and comprehensive church management software solutions in 2025, offering an all-encompassing platform that meets the operational needs of churches of all sizes. With its user-centric design, seamless third-party integrations, and robust feature set, Planning Center enables churches to efficiently organize information, coordinate ministries, and enhance engagement with their congregation.

Why Planning Center is a Top Church Management Software in 2025

One of the defining strengths of Planning Center is its ability to centralize and simplify church administration. Whether managing membership databases, scheduling volunteers, tracking attendance, or facilitating donations, this platform provides churches with a highly adaptable and integrated system.

Comprehensive Church Management: Planning Center delivers an end-to-end solution that covers nearly all aspects of church administration, reducing the need for multiple standalone tools. From event scheduling to community engagement, it ensures that churches can streamline their workflows effectively.
User-Friendly Interface & Customization: Unlike traditional church management software, Planning Center is designed with an intuitive interface that simplifies navigation. It allows churches to customize workflows, event signups, and reporting features to align with their unique needs.
Advanced Worship Planning Tools: The platform excels in service and worship planning, providing churches with detailed templates for structuring worship services, scheduling worship teams, and managing setlists. These features ensure smooth coordination among worship leaders, musicians, and production teams.
Seamless Volunteer Coordination: Planning Center offers powerful tools for volunteer scheduling, ensuring that ministries can efficiently assign roles, send reminders, and track participation. This is particularly beneficial for large churches with multiple ministries that rely on volunteers for various operations.
Robust Giving & Donation Management: The platform supports online giving, recurring donations, and text-based contributions, making it easier for churches to manage tithes and offerings. Churches can also generate detailed financial reports to track giving trends and donor engagement.
Enhanced Congregational Engagement: Planning Center includes communication features such as text messaging, notifications, and email automation, fostering stronger connections between church leaders and their congregation. The mobile app further enhances accessibility, allowing members to stay engaged from anywhere.
Scalable for Churches of All Sizes: Whether a small community church or a multi-campus megachurch, Planning Center adapts to the specific needs of each organization. Its modular pricing structure allows churches to select only the features they need, ensuring cost efficiency without sacrificing essential functionality.

Potential Considerations

While Planning Center is widely regarded as one of the most powerful church management platforms, some users have noted that its vast feature set can present a learning curve, particularly for those new to church management systems. Additionally, while email support is available, some users may find the lack of immediate live customer service to be a limitation. Moreover, while the service planning module is highly effective for worship teams, some churches have found it less optimized for children’s ministries.

Key Features of Planning Center

Membership & Contact Database: Maintain detailed records of church members, track interactions, and manage relationships within the congregation.
Volunteer Management: Schedule and coordinate volunteers for various church services and ministries.
Worship & Service Planning: Plan worship services with detailed song arrangements, team schedules, and presentation templates.
Attendance Tracking: Monitor and analyze attendance trends for services, events, and small groups.
Donation & Giving Management: Facilitate online, mobile, and text-based donations with automated reporting.
Event & Calendar Management: Streamline church events, room reservations, and group meetings with an integrated calendar system.
Communication Tools: Send text messages, email notifications, and push alerts to keep members informed and engaged.
Mobile App: Provide church staff and members with on-the-go access to schedules, event details, and donation tracking.
Third-Party Integrations: Connect seamlessly with other church software and services to enhance functionality.

Final Verdict

Planning Center stands out as a premier church management software in 2025 due to its extensive feature set, adaptability, and emphasis on streamlining church operations. While it may require some initial training for new users, its long-term benefits far outweigh the learning curve. With its focus on efficiency, engagement, and scalability, Planning Center remains a top-tier solution for churches looking to enhance their administrative processes and foster a more connected congregation.

7. Realm (ACS Realm)

Realm, developed by ACS Technologies, stands out as a comprehensive church management software that prioritizes community engagement, seamless administration, and financial stewardship. Designed to facilitate church connectivity, Realm serves as an all-in-one platform for managing membership, communication, donations, and events, making it an invaluable tool for churches that seek to strengthen their congregational bonds while streamlining operations.

Unlike traditional church management systems that primarily focus on administrative efficiency, Realm distinguishes itself by integrating social engagement tools that foster deeper relationships within the church community. With its intuitive design, it enables churches to maintain a well-organized member database, coordinate events effortlessly, and facilitate meaningful interactions among congregants and ministry leaders.

Key Features and Benefits

1. Unified Church Database for Efficient Member Management

Stores and organizes detailed member profiles, including family relationships, contact information, and ministry involvement.
Provides an easily accessible central hub for church leaders to track attendance, engagement, and discipleship progress.

2. Advanced Communication Tools for Stronger Community Engagement

Offers multiple communication channels, such as direct messaging, emails, and newsfeeds, ensuring that church members stay informed and connected.
Supports in-app notifications and announcements, allowing church leaders to quickly disseminate important information.

3. Seamless Event Management and Group Coordination

Allows churches to plan, manage, and promote events with RSVP tracking, online registrations, and integrated calendars.
Provides group management features for small groups, volunteer teams, and ministries, enabling efficient scheduling and attendance tracking.

4. Robust Stewardship and Giving Management

Supports online giving options with secure payment processing, making donations more convenient for churchgoers.
Includes tools for contribution tracking, financial reporting, and automated check scanning to enhance accounting efficiency.

5. Comprehensive Reporting and Data Analytics

Generates detailed reports on member engagement, financial contributions, and event participation to help churches make data-driven decisions.
Offers dashboards that visualize key metrics for easy monitoring of church growth and operational effectiveness.

6. Integrated Pastoral Care and Leadership Support

Provides the Realm Shepherd app, giving pastors real-time access to congregant details, discipleship tracking, and pastoral notes.
Enables customized discipleship journey tracking, allowing church leaders to monitor spiritual growth and mentorship progress.

7. Enhanced Security and Background Checks

Integrates with Verified First to facilitate background checks for volunteers and staff, ensuring a safe church environment.

8. Mobile Accessibility for On-the-Go Ministry

Offers Realm Connect for congregants and Realm Shepherd for pastors, enabling seamless interaction and engagement via mobile devices.
Ensures church leaders can manage administrative tasks remotely, improving flexibility and efficiency.

9. Financial Management with Accounting and Payroll Integration

Features built-in accounting tools, payroll processing, and budgeting functionalities to streamline financial operations.

Why Realm is Among the Top Church Management Software in 2025

Realm’s ability to combine administrative efficiency with community-building tools makes it a leading choice for churches of all sizes. Its robust communication features, event coordination capabilities, and advanced financial management tools provide churches with a well-rounded solution for both operational and engagement needs.

Despite some users noting a learning curve and occasional limitations in search functionality, Realm’s overall ease of use, powerful integration with ACS Technologies’ ecosystem, and strong focus on congregational connection set it apart. For churches seeking a dynamic platform that enhances member engagement while optimizing church management, Realm remains an industry leader in 2025.

8. ChMeetings

ChMeetings is a cloud-based church management software that stands out for its affordability, multilingual support, and comprehensive functionality. Designed to streamline administrative processes while fostering stronger community engagement, ChMeetings serves as an all-in-one solution for churches looking to efficiently manage their operations without incurring high costs. Its intuitive interface, mobile accessibility, and robust feature set make it an appealing choice for congregations of all sizes, particularly those with diverse, multilingual communities.

Key Features and Benefits

1. Centralized Dashboard for Streamlined Operations

Provides an intuitive, easy-to-navigate dashboard that offers a real-time overview of key church activities, including contributions, event schedules, attendance tracking, and pending follow-up tasks.
Enables church leaders to access critical data at a glance, ensuring smooth and efficient management of day-to-day operations.

2. Robust Member and Group Management

Supports detailed member profiles, allowing churches to track attendance, manage congregational records, and oversee ministries or small groups with ease.
Facilitates seamless organization of church members into specific groups, enhancing participation in ministries, volunteer programs, and discipleship initiatives.

3. Secure Online Giving and Financial Management

Offers online donation processing with integrated credit card payment options, simplifying the collection and tracking of contributions.
Features pledge management tools and financial reporting capabilities, ensuring greater transparency in stewardship and church funding.

4. Comprehensive Communication Tools for Enhanced Engagement

Provides multi-channel communication, including SMS, email, and push notifications, allowing church leaders to stay connected with congregants in real time.
Helps streamline announcements, service updates, and important church messages, ensuring effective outreach and engagement.

5. Multilingual Support for Diverse Congregations

Supports up to 22 languages, making it an ideal solution for churches with multicultural and multilingual communities.
Ensures that church members and administrators can navigate the platform in their preferred language, improving accessibility and usability.

6. Advanced Event and Service Planning

Includes tools for event scheduling, registration, and management, enabling churches to efficiently plan services, conferences, and community activities.
Features an online calendar that allows administrators to keep track of important dates and avoid scheduling conflicts.

7. Mobile Accessibility for On-the-Go Church Management

Provides mobile-friendly access, ensuring that church leaders and staff can manage administrative tasks from anywhere.
Allows members to register for events, update information, and stay informed about church activities directly from their smartphones.

8. Volunteer and Child Check-In Management

Includes volunteer coordination tools to help churches assign roles, track participation, and manage service schedules.
Features child check-in functionalities, enhancing security and streamlining attendance tracking for Sunday schools and youth programs.

9. Scalable and Cost-Effective Pricing Model

Offers a free plan for smaller churches, making it an accessible option for congregations with limited budgets.
Paid plans start at an affordable $12 per month, providing cost-effective access to an extensive suite of church management tools.

Why ChMeetings is One of the Best Church Management Software in 2025

ChMeetings continues to gain recognition as a leading church management solution due to its affordability, scalability, and diverse feature set. Its ability to support multiple languages makes it a standout choice for churches with international or multicultural congregations. The software’s intuitive interface, coupled with its robust functionalities—including communication tools, event management, financial tracking, and mobile accessibility—ensures that churches can operate efficiently while fostering stronger community connections.

Despite minor areas for improvement, such as enhancements to its notification system and broader integration capabilities, ChMeetings remains a top-tier solution for churches seeking a cost-effective, feature-rich, and user-friendly platform to support their mission and growth. Its balance between affordability and functionality solidifies its place among the top church management software options in 2025.

9. One Church Software

One Church Software stands out as one of the most advanced and feature-rich church management solutions available in 2025. Designed to support churches of all sizes—particularly growing congregations—this cloud-based platform provides a centralized system to streamline administrative tasks, enhance member engagement, and improve overall church operations.

With its robust automation capabilities and an integrated dashboard, One Church Software simplifies communication between ministries, ensuring seamless coordination of church activities. The platform is highly regarded for its ability to handle essential church functions, from event planning and volunteer management to donation processing and background checks, making it an invaluable tool for modern church leadership.

Key Features and Benefits

1. Powerful Event and Registration Management

One Church Software offers a dynamic event management system that allows churches to organize and promote events effortlessly.

Events can be categorized into different calendars and embedded directly on church websites.
Churches can create custom registration forms, accept payments for events, and track attendance.
Public events receive dedicated promotional web pages to engage with the community effectively.

2. Secure and Efficient Kids Check-In System

Ensuring child safety during church services is a top priority. The platform provides a highly secure kids check-in system with:

Custom security labels containing essential child information.
Remote printing from mobile devices for quick check-ins.
Attendance tracking and reporting to monitor participation.
Touchless check-in options for added convenience.

3. Streamlined Volunteer Scheduling

Managing church volunteers is effortless with One Church Software.

Administrators can send scheduling requests via text or email.
Volunteers can set their availability, ensuring no scheduling conflicts.
Multi-week and long-term scheduling options simplify planning for church events and services.

4. Advanced Member Engagement and Small Group Management

The platform fosters deeper connections within the congregation by enabling:

Online promotion and registration for small groups.
Attendance tracking and participation metrics for effective group management.
Secure sharing of study materials and Bible guides for group discussions.

5. Comprehensive Giving and Donation Management

Churches can facilitate seamless financial transactions through:

Secure online giving, including recurring donations.
Mobile and text-to-give options for donors on the go.
Transparent reporting features for tracking donations and ensuring financial accountability.

6. Integrated Service Planning for Worship Teams

One Church Software allows worship leaders to plan and coordinate services efficiently:

Customizable order of service layouts with time-stamped details.
Easy management of song catalogs and shared worship plans.
Downloadable and shareable service schedules for better collaboration.

7. Multi-Campus Support and Resource Management

For churches with multiple locations, One Church Software ensures seamless coordination across campuses:

Resource scheduling to prevent double booking of rooms and equipment.
Campus-specific security access and reporting tools.
The ability to manage volunteers, services, and events across different locations.

8. Background Checks for Safety and Compliance

To ensure a safe church environment, the platform integrates with Protect My Ministry to provide:

Fast and thorough background screenings for staff and volunteers.
A true 50-state sexual offender search.
Automated re-verification of criminal records for continued safety assurance.

9. Intelligent Workflow Automation

The system enhances efficiency through smart automation features:

Automatic email and SMS notifications for event reminders and updates.
Custom workflow triggers based on congregation engagement.
Task automation to streamline administrative processes.

10. Enhanced Communication and Messaging Tools

One Church Software provides robust tools for keeping the congregation informed:

Unlimited email messaging with customizable templates.
Push notifications sent directly to members’ mobile devices.
Text-based interaction, allowing members to register for events or request information by texting specific keywords.

11. Customizable Forms and Member Portals

Church administrators can design and deploy sign-up forms for various church activities.

Custom fields for tailored data collection.
File upload capabilities for document submissions.
Auto-reply and confirmation messages to enhance engagement.

12. Secure Sermon Archiving and Sharing

Churches can store and share sermons effortlessly with One Church Software’s media management features:

Integration with YouTube and Vimeo for video sermon hosting.
Organized archives for past sermons with searchable functionality.
Options for members to take notes and revisit teachings at their convenience.

13. Advanced Security and Administrative Controls

Security is a top priority, with access controls allowing:

Role-based permissions to restrict sensitive information.
Bulk updates for security settings across different users.
Multi-campus security management to protect church data.

14. Data-Driven Reporting and Insights

Church leaders can make informed decisions with powerful reporting tools.

Pre-built reports for donor and attendance tracking.
Custom report creation with scheduled email distribution.
Lightning-fast data retrieval to optimize church operations.

Why One Church Software is Among the Best in 2025

One Church Software earns its place as one of the top church management solutions in 2025 due to its comprehensive feature set, user-friendly interface, and robust automation capabilities. Churches looking for a centralized system to handle donations, event planning, volunteer coordination, and member engagement will find this platform indispensable.

Additionally, its focus on communication and security ensures that church leaders can effectively manage their congregation while maintaining data privacy and compliance. The mobile app integration further enhances accessibility, making it easier for members to stay connected and engaged.

While some users mention that it may come at a higher price compared to other church management systems, the extensive features and outstanding customer support make it a worthwhile investment for churches seeking a scalable, all-in-one solution.

With its ability to streamline church operations, enhance community engagement, and improve administrative efficiency, One Church Software remains a top choice for churches aiming to grow and strengthen their ministry in 2025.

10. Tithe.ly

Tithe.ly stands out as one of the most robust and widely adopted church management software solutions in 2025, particularly excelling in digital giving and financial stewardship. Initially developed as an online giving platform, it has since expanded into a comprehensive suite of tools designed to enhance church operations, financial management, and member engagement. With an intuitive interface, powerful automation features, and seamless integration with church workflows, Tithe.ly has become an essential solution for modern churches seeking efficiency, connectivity, and financial transparency.

Why Tithe.ly is a Top Church Management Software in 2025

Advanced Digital Giving and Financial Management

Tithe.ly provides an effortless and secure online giving experience, enabling churchgoers to contribute via a dedicated mobile app, website, or text-based donations.
Supports recurring giving options, allowing members to set up automated donations for consistent financial support.
Customizable giving options enable churches to create specific donation categories (e.g., tithes, mission funds, building projects), enhancing transparency and donor engagement.
Built-in financial reporting tools provide real-time insights into donations, helping church administrators track contributions, generate financial statements, and maintain accountability.
Offers integration with major accounting software, streamlining bookkeeping and tax reporting processes.

Comprehensive Church Management Features

People Management: Tithe.ly’s centralized database simplifies the management of member profiles, attendance tracking, and volunteer coordination, ensuring church leaders have a holistic view of their congregation.
Messaging and Communication: Enables direct engagement with church members through emails, text messaging, and mobile app notifications, keeping everyone informed about upcoming services, events, and ministry updates.
Event Management & Volunteer Scheduling: A powerful event planning system allows churches to organize gatherings, track registrations, and manage volunteer assignments efficiently.
Children’s Check-In System: Enhances safety and organization during church services by providing secure check-in options for children, complete with printable name tags and real-time attendance tracking.
Small Group Management: Helps churches facilitate discipleship and community-building through small group coordination, online discussions, and resource sharing.

Automation for Increased Efficiency

Tithe.ly’s automation tools eliminate repetitive administrative tasks, allowing church leaders to focus more on ministry and community engagement.
Automatically assigns new members to small groups, initiates follow-ups with first-time visitors, and sends reminders for birthdays, anniversaries, or volunteer schedules.
Enables churches to set up personalized donor engagement workflows, ensuring consistent communication and gratitude towards supporters.

Custom Forms and Data Collection

Churches can create custom online forms for event registrations, prayer requests, membership applications, and surveys.
All form submissions are linked directly to individual profiles, offering a seamless way to collect and manage information without additional manual data entry.

Service Planning & Worship Team Coordination

Provides a structured planning tool for worship services, allowing church leaders to organize sermon schedules, worship team assignments, and media resources.
Integration with song libraries and digital resources ensures that worship teams can access lyrics, sheet music, and rehearsal schedules from a centralized platform.

User Experience and Market Adoption

Tithe.ly has gained a strong reputation for its user-friendly interface and extensive feature set, making it a preferred solution for churches of all sizes. Many users praise its ability to simplify donation management and communication, while others appreciate its automation features that reduce administrative burdens. However, some users have noted occasional software bugs and expressed a desire for enhanced donor engagement functionalities beyond standard communication tools.

Conclusion: A Leading Choice for Digital-First Churches

Tithe.ly remains a top-tier choice for churches that prioritize digital giving and seek a scalable, all-in-one management platform. Its strong emphasis on financial stewardship, automation, and communication makes it a powerful tool for churches aiming to enhance operational efficiency and deepen member engagement. While some advanced features require premium plans, the platform’s extensive capabilities justify its investment, especially for churches seeking a modern and integrated approach to ministry management.

Conclusion

Selecting the right church management software (ChMS) in 2025 is a crucial decision for any ministry looking to enhance operational efficiency, improve financial management, and deepen member engagement. With technology playing an increasingly vital role in church administration, having a centralized and feature-rich platform can streamline workflows, simplify donor management, and facilitate stronger connections within the congregation.

The top 10 best church management software solutions in 2025 featured in this blog offer a diverse range of capabilities tailored to meet the needs of churches of all sizes. From small community churches to large multi-campus ministries, these platforms provide customizable tools for donation management, event planning, volunteer coordination, communication, automation, and more. While some software solutions focus primarily on financial stewardship and digital giving, others emphasize congregation engagement, service planning, and data analytics to drive informed decision-making.

Key Considerations When Choosing Church Management Software

When evaluating the best ChMS for your church, it is essential to consider several key factors to ensure that the chosen platform aligns with your ministry’s mission and goals:

Ease of Use and Accessibility – The software should be intuitive and user-friendly, enabling church staff, volunteers, and members to navigate the platform effortlessly. Mobile compatibility and cloud-based access are also crucial for real-time engagement.
Scalability and Customization – Whether your church is a small congregation or a large, multi-campus organization, the software should have the ability to scale as your ministry grows. Customizable features, such as tailored reporting and group management, allow churches to adapt the system to their specific needs.
Digital Giving and Financial Management – With online and mobile giving becoming the norm, a robust donation management system with options for recurring giving, text donations, and financial reporting is essential for sustaining church operations.
Automation and Workflow Efficiency – Automating administrative tasks, such as follow-ups with new visitors, volunteer scheduling, and communication reminders, helps churches focus more on ministry rather than time-consuming manual processes.
Comprehensive Member Engagement – The ability to organize small groups, communicate with members via text or email, and provide seamless check-ins for children and volunteers is critical for fostering a connected and engaged church community.
Integration with Other Tools – Churches often use additional software for accounting, worship planning, or live streaming. Ensuring that the ChMS integrates with existing tools can enhance operational efficiency and data synchronization.
Security and Data Protection – Since church management software stores sensitive information, including member details, donation records, and financial transactions, robust security measures, encryption protocols, and compliance with data protection regulations should be a top priority.

The Future of Church Management Software in 2025 and Beyond

As churches continue to embrace digital transformation, the demand for innovative and tech-driven solutions in church management software is expected to grow. Emerging trends such as AI-powered analytics, enhanced automation, and deeper personalization will shape the future of church administration, making it even easier for ministries to manage their communities effectively. Furthermore, with the rise of hybrid and online church services, software that integrates with virtual worship platforms and enables remote engagement will become increasingly valuable.

Additionally, data-driven decision-making will play a more significant role in church leadership. Many modern ChMS solutions now include built-in analytics tools that help pastors and administrators track attendance trends, financial health, and engagement levels to make more informed strategic decisions. This level of insight allows churches to allocate resources effectively and implement targeted outreach initiatives to strengthen their ministry impact.

Final Thoughts: Investing in the Right Church Management Software

Ultimately, choosing the best church management software in 2025 depends on the unique needs, budget, and goals of each church. While some churches may prioritize advanced donor management and financial reporting, others may require a more comprehensive all-in-one platform with tools for event planning, service coordination, and small group engagement.

The solutions highlighted in this blog represent the most trusted and feature-rich ChMS options available in 2025, offering a balance between functionality, usability, and affordability. Whether your church seeks to enhance online giving, streamline administrative workflows, or strengthen member relationships, there is a church management software tailored to meet your needs.

By carefully evaluating features, pricing, and user feedback, churches can confidently invest in a solution that empowers their ministry, fosters community growth, and supports their mission in the digital age.

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