Key Takeaways

• Predictive maintenance and AI-driven analytics are revolutionizing building maintenance software, improving asset performance and reducing downtime.
• Cloud-based CMMS and mobile solutions are enhancing accessibility, enabling real-time management and remote monitoring for facility managers.
• The shift towards sustainability is driving the integration of energy-efficient features, helping organizations reduce operational costs and meet green goals.

In 2025, building maintenance software continues to redefine how facilities are managed, optimized, and sustained across various industries.

As organizations strive to enhance operational efficiency, extend asset lifecycles, and meet regulatory compliance, the role of maintenance technology has grown from a supportive tool to a strategic necessity.

From commercial buildings and manufacturing plants to educational institutions and healthcare facilities, the adoption of advanced building maintenance software is rapidly transforming maintenance operations with automation, predictive analytics, and cloud-based integrations.

Also, read our top guide on the Top 8 Best Building Maintenance Software in 2025.

The global facilities management market is experiencing exponential growth, with building maintenance software solutions playing a pivotal role in streamlining workflows, minimizing downtime, and reducing maintenance costs.

As digital transformation accelerates across sectors, businesses are increasingly investing in smart maintenance platforms that offer capabilities such as real-time monitoring, automated work order management, asset tracking, mobile accessibility, and data-driven decision-making.

In fact, the shift toward Computerized Maintenance Management Systems (CMMS) and Integrated Workplace Management Systems (IWMS) is no longer optional for competitive enterprises seeking to optimize their maintenance operations in a cost-effective and sustainable manner.

Moreover, the rise of the Internet of Things (IoT), artificial intelligence (AI), and machine learning is fueling next-generation innovations in building maintenance software.

These technologies enable predictive maintenance strategies, optimize energy consumption, and reduce unplanned equipment failures by leveraging sensor data and intelligent forecasting models.

In addition, cloud deployment and SaaS models have made maintenance platforms more accessible to small and mid-sized organizations, driving a significant uptick in adoption rates across diverse markets.

As regulatory requirements, sustainability goals, and asset management standards continue to evolve, organizations must remain agile and data-driven in their approach to facility maintenance.

Maintenance software is proving to be instrumental in ensuring compliance with safety regulations, enhancing tenant satisfaction, and enabling real-time visibility into maintenance activities.

Furthermore, with growing concerns over rising energy costs, carbon footprint, and infrastructure deterioration, the demand for centralized and automated maintenance solutions is expected to surge in 2025 and beyond.

This blog compiles the top 50 most recent and impactful building maintenance software statistics, data points, and industry trends shaping the landscape in 2025.

From global market forecasts and software adoption rates to user preferences and technological advancements, this comprehensive overview provides valuable insights for facility managers, building owners, IT leaders, and decision-makers seeking to stay ahead in an increasingly digitalized maintenance environment.

Whether you’re considering upgrading your current system, exploring new vendors, or benchmarking your maintenance strategy, these up-to-date statistics and trends will serve as a critical resource to guide your planning and investment decisions in the year ahead.

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Top 50 Building Maintenance Software Statistics, Data & Trends

Market Size and Growth

1. In 2024, the global market for Building Maintenance Management Software was valued at approximately USD 4 billion, reflecting the increasing reliance on digital tools to streamline facility management and maintenance operations worldwide.
2. Industry forecasts project that this market will nearly double in size, reaching an estimated USD 8.57 billion by the year 2032, driven by a compound annual growth rate (CAGR) of 11.5% between 2025 and 2032, as organizations increasingly adopt automated maintenance solutions.
3. The overall global market for Building Maintenance Services, which includes both software and labor-intensive maintenance activities, was valued at USD 381.17 billion in 2022, highlighting the enormous scale of this sector within the broader facilities management industry.
4. Analysts expect this Building Maintenance Services market to grow steadily at a CAGR of 8.24%, reaching a projected value of USD 612.98 billion by 2028, as demand for both preventive and corrective maintenance continues to rise with expanding infrastructure.

Software Adoption and Features

5. UpKeep, recognized as one of the leading building maintenance software platforms in 2025, offers a mobile-first computerized maintenance management system (CMMS) that significantly enhances asset management and preventive maintenance capabilities for facility managers.
6. The UpKeep software enables users to effortlessly create and assign work orders through an intuitive interface and track the progress of these tasks in real-time, thus improving operational efficiency and reducing downtime.
7. Fiix software integrates advanced artificial intelligence (AI) analytics and Internet of Things (IoT) technology to predict potential equipment failures before they occur, which helps organizations reduce costly unscheduled downtime and repair expenses.
8. Additionally, Fiix supports seamless integration with enterprise resource planning (ERP) and IT systems, enabling organizations to streamline workflows across multiple departments and improve overall maintenance coordination.
9. Limble CMMS is widely noted for its user-friendly interface and mobile-first design, which facilitates efficient maintenance scheduling, asset tracking, and inventory management, making it accessible for technicians in the field.
10. By using Limble CMMS, organizations have reported reductions in equipment downtime and extensions in asset lifespan, which collectively contribute to higher productivity and lower operational costs.
11. MaintainX offers mobile-first access with innovative features such as QR code scanning for instant asset information retrieval and voice command updates, which streamline the workflow for maintenance technicians.
12. The platform also integrates AI-powered insights and IoT data to help organizations transition from reactive maintenance approaches to more proactive and predictive strategies, enhancing overall maintenance effectiveness.
13. eMaint CMMS provides robust predictive maintenance and asset reliability tools that help minimize unplanned downtime and reduce maintenance costs by identifying potential issues well before failure occurs.
14. FMX automates the tracking of work orders and the scheduling of preventive maintenance tasks, providing facility managers with real-time insights into asset performance and maintenance expenditures.
15. The cloud-based FMX platform also supports facility scheduling and resource allocation, which reduces operational inefficiencies and optimizes the use of available maintenance personnel and equipment.
16. EZOfficeInventory offers detailed cost tracking for maintenance activities and customizable alert systems that help organizations optimize their maintenance processes and avoid costly delays or oversights.

ROI and Efficiency Gains

17. Studies show that implementing preventive maintenance programs can save companies between 12% and 18% on overall maintenance costs by significantly reducing the frequency and severity of unexpected equipment breakdowns.
18. The use of computerized maintenance management systems (CMMS) has been demonstrated to reduce repair costs by enabling early detection of issues such as corrosion or wear, which can be addressed before they lead to major failures.
19. Maintenance management systems contribute to extending asset lifespan and reducing downtime, which in turn leads to substantial operational savings and improved return on investment for facility managers.
20. Providing mobile accessibility within maintenance software platforms increases technician productivity by allowing real-time updates and faster work order completion while technicians are on-site.
21. The incorporation of AI-driven predictive maintenance capabilities has been shown to reduce unscheduled equipment downtime by as much as 30%, thereby improving operational continuity and reducing emergency repair costs.
22. Automating work order management processes can reduce the administrative overhead associated with maintenance tasks by up to 40%, freeing up valuable time for maintenance teams to focus on critical activities.
23. Organizations that adopt cloud-based maintenance software report an approximate 25% increase in maintenance task completion rates due to improved communication, scheduling, and real-time tracking features.

Industry and Regional Data

24. In Great Britain, construction output increased by 0.4% in volume terms during February 2025, with repair and maintenance work specifically growing by 0.5%, indicating a steady demand for maintenance services in the construction sector.
25. Public housing repair and maintenance activities in Great Britain experienced a notable growth of 4.0% in February 2025, reflecting increased investment in the upkeep and modernization of public residential buildings.
26. Public sector new construction projects, categorized as “public other new work,” saw a 4.4% increase in February 2025, highlighting ongoing infrastructure development alongside maintenance efforts.
27. Despite these gains, the overall construction industry in Great Britain showed no growth (0.0%) in the three months leading up to February 2025, primarily due to a 1.5% decline in repair and maintenance work which offset increases in new construction projects.

Market Segmentation and Usage

28. The building maintenance software market is segmented primarily into cloud-based and on-premises solutions, with small and medium-sized enterprises (SMEs) and large enterprises being the main users of these platforms to manage their maintenance operations.
29. Cloud-based solutions currently dominate the market due to their scalability, ease of deployment, and remote accessibility, which are particularly advantageous for organizations with distributed facilities.
30. The Asia-Pacific region represents a significant growth opportunity for building maintenance software adoption, driven by rapid urbanization, infrastructure expansion, and increasing investments in smart building technologies.
31. North America and Europe continue to be leading markets for building maintenance software, largely due to their technological maturity, stringent regulatory compliance requirements, and higher awareness of digital facility management benefits.

Technology Integration and Trends

32. The integration of Internet of Things (IoT) devices within building maintenance software platforms enables real-time asset tracking and condition monitoring, allowing maintenance teams to respond proactively to emerging issues.
33. AI-powered analytics embedded in maintenance software provide predictive insights that help reduce emergency repairs by up to 25%, enabling organizations to plan maintenance activities more effectively.
34. Mobile-first design has become a key feature of the top building maintenance software platforms in 2025, improving field technician efficiency by between 20% and 30% through enhanced usability and real-time communication.
35. Automated reporting and compliance tracking functionalities reduce the time spent on manual documentation by approximately 50%, allowing maintenance teams to focus more on operational tasks.
36. Integration of maintenance software with enterprise resource planning (ERP) systems improves cross-department communication and resource allocation efficiency by an estimated 35%, streamlining overall facility management processes.

Cost and Productivity Metrics

37. Use of maintenance software has been shown to reduce asset downtime by an average of 20%, which significantly increases operational availability and productivity for organizations.
38. Scheduling preventive maintenance through software platforms can extend the lifespan of critical assets by 15% to 20%, reducing the need for costly replacements and repairs.
39. Automating work order management processes reduces the average resolution time for maintenance tasks by approximately 30%, leading to faster issue resolution and less operational disruption.
40. Inventory management features within maintenance software help reduce both stockouts and excess inventory by around 25%, optimizing spare parts availability and minimizing carrying costs.
41. Digital audit trails provided by maintenance software improve compliance adherence and have been shown to reduce regulatory fines by up to 40%, ensuring organizations meet industry standards more effectively.

User and Business Impact

42. Approximately 85% of maintenance teams report improved communication and coordination after adopting mobile CMMS solutions, which enhances overall team productivity and responsiveness.
43. Businesses that implement building maintenance software typically experience a 10% to 15% reduction in overall maintenance costs within the first year due to better planning, scheduling, and resource utilization.
44. Facility managers using advanced maintenance software report a 20% increase in occupant satisfaction, as a result of fewer disruptions and faster resolution of maintenance issues.
45. The adoption of AI and IoT technologies within maintenance software platforms is expected to increase by 50% between 2024 and 2026, reflecting growing interest in smart and predictive maintenance solutions.

Market Forecasts and Trends

46. The projected compound annual growth rate (CAGR) of 11.5% for the building maintenance software market underscores the accelerating pace of digital transformation efforts within the facility management industry.
47. The building maintenance services market’s steady CAGR of 8.24% indicates ongoing demand for both outsourced maintenance services and software solutions that improve operational efficiency.
48. Cloud-based computerized maintenance management system (CMMS) platforms are expected to capture over 60% of the market share by 2030, driven by their flexibility, cost-effectiveness, and ease of use.
49. Predictive maintenance technologies are forecasted to reduce maintenance costs globally by more than USD 20 billion annually by 2030, through the prevention of unexpected equipment failures and optimized maintenance scheduling.
50. The integration of AI, IoT, and mobile technologies in building maintenance software is driving a fundamental shift from reactive to proactive maintenance strategies across multiple industries, significantly improving asset reliability and operational efficiency.

Conclusion

As the global facilities management landscape continues to evolve at a rapid pace, the role of building maintenance software has never been more critical. The comprehensive statistics, data, and trends explored throughout this blog clearly underscore the transformative power of technology in streamlining maintenance operations, reducing costs, enhancing asset performance, and driving long-term value across industries. From predictive maintenance to AI-driven analytics, mobile-first solutions to cloud-based CMMS platforms, the 2025 building maintenance ecosystem is defined by innovation, intelligence, and integration.

The increasing adoption of advanced maintenance software reflects a fundamental shift in how organizations view facility management—not merely as a reactive, cost-driven function, but as a strategic enabler of operational efficiency and business continuity. With organizations striving to extend equipment lifespan, comply with regulatory mandates, and achieve sustainability goals, investing in robust and scalable building maintenance solutions has become an essential component of enterprise growth strategies.

Key insights from this year’s data reveal that businesses are prioritizing automation, data centralization, and real-time communication tools in their software selection process. As the integration of the Internet of Things (IoT), Artificial Intelligence (AI), and Machine Learning (ML) becomes more accessible, building maintenance platforms are moving toward a proactive model—offering predictive insights, automated task scheduling, and intelligent resource allocation. These capabilities not only improve service quality and response times but also minimize unplanned downtimes and reduce operational risks.

Additionally, the shift toward mobile accessibility and cloud deployment is empowering field technicians and facility managers with greater flexibility and control. Mobile CMMS apps, digital inspection tools, and remote monitoring dashboards have significantly enhanced on-site responsiveness and maintenance transparency. The increasing demand for energy-efficient building operations and green facility management has further contributed to the integration of sustainability metrics into maintenance software tools—allowing users to track, manage, and reduce energy consumption more effectively.

Another key trend evident from the 2025 statistics is the democratization of building maintenance software. Once considered a resource-intensive solution reserved for large enterprises, maintenance technology is now being adopted by small and medium-sized businesses across diverse sectors, including education, healthcare, hospitality, and retail. The growth of subscription-based SaaS models and user-friendly platforms has made it possible for organizations of all sizes to digitize their maintenance operations and compete on a more level playing field.

In conclusion, the data and trends presented throughout this report reinforce the importance of leveraging cutting-edge building maintenance software in today’s fast-paced, technology-driven world. Facilities that embrace these tools are better positioned to enhance operational visibility, improve team productivity, optimize resource use, and ensure regulatory compliance. As maintenance challenges grow in complexity, the ability to harness real-time data, automate workflows, and adapt to evolving technologies will determine an organization’s success in managing its built environment.

For decision-makers, IT leaders, and facility managers, understanding these top 50 statistics is not just about staying informed—it’s about staying ahead. Whether you’re planning to upgrade your current system, implement new technologies, or benchmark your operations against industry standards, the insights from 2025 provide a clear roadmap to navigate the future of building maintenance with confidence, agility, and strategic foresight.

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People Also Ask

What is building maintenance software?

Building maintenance software is a digital tool used by facility managers to schedule, track, and manage maintenance tasks for buildings and assets. It helps improve operational efficiency, reduce downtime, and ensure compliance with safety and regulatory standards.

Why is building maintenance software important?

Building maintenance software streamlines maintenance processes, reduces costs, enhances asset management, and improves overall operational efficiency. It helps ensure that facilities are running smoothly while adhering to compliance requirements and minimizing downtime.

How does predictive maintenance work in building maintenance software?

Predictive maintenance uses data analytics, IoT sensors, and AI algorithms to predict equipment failures before they occur. This allows facility managers to perform maintenance tasks proactively, preventing unexpected breakdowns and reducing repair costs.

What are the benefits of cloud-based building maintenance software?

Cloud-based maintenance software provides flexibility, remote access, real-time updates, and centralized data storage. It enhances collaboration among teams and ensures maintenance data is always accessible, improving decision-making and operational efficiency.

How does AI improve building maintenance?

AI enhances building maintenance by analyzing historical data to predict failures, automate scheduling, and optimize workflows. It helps in reducing downtime, improving asset longevity, and enabling more efficient resource management.

What is a CMMS system in building maintenance?

A Computerized Maintenance Management System (CMMS) is a software solution that helps facility managers track and manage maintenance tasks, including work orders, asset management, inventory control, and preventive maintenance scheduling.

How do IoT sensors integrate with building maintenance software?

IoT sensors collect real-time data from building systems and equipment, such as HVAC, lighting, and plumbing. This data is integrated into maintenance software to monitor performance, predict failures, and enable proactive maintenance tasks.

What are the top trends in building maintenance software for 2025?

Top trends include increased use of predictive maintenance, AI-driven analytics, cloud-based solutions, mobile accessibility, and IoT integration. Sustainability features, energy efficiency tracking, and automation are also growing in importance.

What role does automation play in building maintenance software?

Automation in building maintenance software streamlines tasks such as work order generation, scheduling, and reporting. It reduces human error, saves time, and improves consistency in maintenance operations, leading to more efficient building management.

What is the future of building maintenance software?

The future of building maintenance software involves more automation, AI integration, IoT-connected systems, and sustainability features. The software will become even more user-friendly, with advanced analytics, real-time data, and mobile capabilities driving efficiencies.

Can small businesses benefit from building maintenance software?

Yes, small businesses can benefit from building maintenance software by streamlining their maintenance processes, reducing costs, and improving asset management. Cloud-based, cost-effective solutions make it accessible for small businesses to manage facilities efficiently.

How does building maintenance software help with energy efficiency?

Building maintenance software helps track and manage energy consumption by providing insights into system performance and energy usage. It allows facility managers to identify inefficiencies, optimize settings, and implement energy-saving strategies to reduce costs and environmental impact.

What is the difference between CMMS and IWMS in building maintenance?

CMMS focuses on managing maintenance activities such as work orders, preventive maintenance, and asset tracking. IWMS (Integrated Workplace Management System) is a broader solution that integrates CMMS with other functions like space planning, real estate management, and sustainability initiatives.

How do mobile apps improve building maintenance operations?

Mobile apps enable facility managers and technicians to access real-time data, update work orders, conduct inspections, and track assets from anywhere. This flexibility improves response times, enhances communication, and increases the efficiency of maintenance operations.

How can building maintenance software improve compliance?

Building maintenance software helps ensure compliance by tracking and documenting maintenance activities, inspections, and safety checks. Automated reminders, reporting, and audit trails make it easier to meet regulatory requirements and avoid penalties.

What is the cost of building maintenance software?

The cost of building maintenance software varies depending on the size of the facility, the features required, and the vendor. Cloud-based solutions generally offer subscription-based pricing, while on-premise solutions may have higher upfront costs.

How can building maintenance software enhance asset management?

Building maintenance software tracks the lifecycle, performance, and maintenance history of assets, allowing facility managers to make data-driven decisions. It helps prioritize repairs, plan replacements, and ensure that assets are used efficiently, extending their lifespan.

What industries use building maintenance software?

Building maintenance software is used across various industries, including healthcare, education, hospitality, retail, manufacturing, and commercial real estate. Any organization that manages facilities with complex systems and equipment can benefit from using this software.

How does building maintenance software reduce downtime?

By using predictive maintenance and real-time monitoring, building maintenance software identifies issues before they lead to failures. This proactive approach minimizes unplanned downtime, reduces repair costs, and ensures facilities operate smoothly.

What are some key features of building maintenance software?

Key features include work order management, asset tracking, preventive maintenance scheduling, real-time monitoring, reporting and analytics, mobile access, inventory control, and integration with other building systems such as HVAC and lighting.

What are the security features of building maintenance software?

Building maintenance software includes security features such as data encryption, role-based access control, user authentication, and regular security updates to protect sensitive maintenance data from unauthorized access and cyber threats.

How can building maintenance software improve tenant satisfaction?

Building maintenance software improves tenant satisfaction by ensuring timely and efficient responses to maintenance requests. It helps facility managers resolve issues quickly, communicate effectively, and maintain a comfortable and safe environment for tenants.

What is the role of data analytics in building maintenance software?

Data analytics helps facility managers make informed decisions by analyzing trends, predicting failures, optimizing maintenance schedules, and identifying areas for improvement. This leads to cost savings, better asset management, and improved operational performance.

How does building maintenance software integrate with other systems?

Building maintenance software integrates with other systems like energy management, HVAC, security, and lighting systems to provide a unified platform for managing all aspects of facility operations. Integration improves data accuracy, coordination, and overall efficiency.

What is the difference between preventive and reactive maintenance in software?

Preventive maintenance involves scheduled tasks aimed at preventing equipment failures, while reactive maintenance is performed when equipment breaks down. Building maintenance software helps manage both by automating schedules and tracking unscheduled repairs.

Can building maintenance software be customized?

Yes, many building maintenance software solutions offer customization options to meet the specific needs of different industries or facilities. Custom features may include reporting templates, user interfaces, and integration with other software tools.

What is the role of mobile capabilities in building maintenance software?

Mobile capabilities enable facility managers and maintenance teams to access critical information, update work orders, and track assets from their smartphones or tablets. This flexibility improves response times, enhances communication, and increases efficiency.

How do you choose the right building maintenance software?

Choosing the right software involves evaluating your facility’s size, maintenance needs, budget, and desired features. Consider factors like ease of use, mobile access, integration capabilities, and the level of customer support provided by the vendor.

How does building maintenance software improve sustainability?

Building maintenance software supports sustainability efforts by tracking energy consumption, managing waste, and optimizing resource usage. It helps identify inefficiencies and implement energy-saving strategies that reduce the building’s carbon footprint.

What role do smart building technologies play in maintenance?

Smart building technologies, such as IoT sensors and automated systems, provide real-time data that helps building maintenance software monitor and manage systems like HVAC, lighting, and security. These technologies enable predictive maintenance and optimize building performance.

What are the challenges of implementing building maintenance software?

Challenges include selecting the right software, ensuring staff training, integrating with existing systems, and managing data security. However, these challenges can be mitigated with careful planning, proper implementation, and ongoing support.

How does building maintenance software help reduce costs?

By streamlining maintenance processes, optimizing asset management, and reducing unplanned downtime, building maintenance software helps lower operational costs. It improves resource allocation and extends the lifespan of equipment, further contributing to cost savings.

What is the role of work order management in building maintenance software?

Work order management helps track and prioritize maintenance tasks, assign them to technicians, and ensure they are completed on time. It improves efficiency, communication, and accountability, ensuring that all tasks are handled promptly and properly.

Sources

• MarketResearchIntellect (2025) on Building Maintenance Management Software Market Size and Growth.
• 9cv9 Blog (2025) on Top Building Maintenance Software Features and Benefits.
• Easy-Maint (2020) on ROI Statistics for Maintenance Management Systems.
• Office for National Statistics UK (2025) on Construction Output and Maintenance Trends.
• NewsChannel Nebraska (2025) on Building Maintenance Services Market Insights.